DJB-R Purchasing Procedures

On January 14, 2019 By Miami Yoder JT60

NOTE:  Colorado school districts that receive federal funds are required by federal law to adopt procurement procedures and the law contains some specific direction as to the content or language. This sample regulation and the accompanying policy contain the content/language that CASB believes best meets the intent of the law. However, the district should consult…

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DAB Financial Administration

On July 24, 2014 By Miami Yoder JT60

With respect to the actual, ongoing financial condition and activities of the district, the superintendent shall not cause or allow fiscal jeopardy or a material deviation from the annual budget or any budget policies adopted by the Board, or any fiscal condition that is inconsistent with achieving the district’s objectives. Expending district funds The superintendent…

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DN School Properties Disposition

On July 24, 2014 By Miami Yoder JT60

It shall be the policy of Miami-Yoder School District to dispose of surplus worn-out and unusable school property. Board policy encourages competitive bidding for surplus or obsolete property at public sale whenever possible. Obsolete or worn-out equipment equal to or in excess of $500.00 replacement value shall be sold or otherwise disposed of only upon…

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DA Fiscal Management Goals/Priority Objectives

On July 24, 2014 By Miami Yoder JT60

The Board recognizes that money and money management comprise the foundational support of the whole school program. To make that support as effective as possible, the Board intends: 1. To require advance planning through the best possible budget procedures. 2. To explore all practical and legal sources of revenue. 3. To study and guide the…

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DBK Fiscal Emergencies

On July 24, 2014 By Miami Yoder JT60

If the Board of Education determines during any budget year that the anticipated revenues and amounts appropriated for expenditure in the budget exceed actual revenues available to the district due, in whole or in part, to action of the legislature or governor, the Board may declare a fiscal emergency. Such action shall require the affirmative…

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DBJ Budget Transfers

On July 24, 2014 By Miami Yoder JT60

Unencumbered moneys shall not be transferred from one fund to another unless authorized in advance by the Board.  When a contingency occurs, the Board of Education by resolution may transfer any unencumbered moneys from the contingency reserve account, which is within the general fund, to any other fund or function. The Board shall not transfer…

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DIE Audits/Financial Monitoring

On July 24, 2014 By Miami Yoder JT60

In accordance with state law, all funds and accounts of the district shall be audited annually, following the close of the fiscal year. The Board shall appoint an independent auditor licensed to practice in Colorado, and knowledgeable in government accounting, to conduct the audit. The independent auditor also shall audit the activities accounts of the…

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DID Inventories

On July 24, 2014 By Miami Yoder JT60

The school district shall maintain a system for the inventory of items costing more than $7,500.00 with the exception of equipment permanently fixed in the building such as heaters or lockers. Additionally, the school district shall maintain all inventories or schedules required by district insurance carriers as conditions of coverage. Inventories of all school and…

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DI Fiscal Accounting

On July 24, 2014 By Miami Yoder JT60

The superintendent shall be responsible for receiving and properly accounting for all funds of the district. All funds received and/or disbursed by any agency of the school system including any and all district transactions shall be accounted for carefully and accurately; shall conform with generally accepted principles of governmental accounting providing for the appropriate separation…

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DJE Bidding Procedures

On July 24, 2014 By Miami Yoder JT60

[Option 1: Requires competitive bidding for professional services contracts (e.g. attorney, architect).] All contractual services, professional services, and purchases of supplies, materials, and equipment in the amount of $7,500 or more will be put to bid. This does not apply, however, to contracts for instructional services or materials. Other purchases may be made in the…

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